BOD

9:08 Ann Catelli convened meeting

Roll Call:

Ann Catelli – President
Jeanine Swick – Treasurer
Aurora Celeste – Silicon Web, Recording Secretary
Pierre Pettinger – Parliamentarian
Bruce Mai – St. Louis CG
Michael Bruno – DCCS
Janice Dallas – Northern Lights CG
Henry Osier – ACG
Nora Mai – SLCG
Karen Heim – SLCG
Ron Dallas – Northern Lights CG
Judy Mitchell – GCFCG
Jim Inkpen – SLCG
Vicky Warren – Lunatic Fringe/Del Valley
Byron Connell – NJ/NYCG
Jill Eastlake – Northern Lights

Business:

Budget approval 2011 (attached) [pending]

Ann Catelli call for vote
No Discussion, passed by acclimation

Kevin Roche, Silicon Web

Brought to the Board’s Attention that the current text of the GEL needs to be changed to bring it into accord with the law. Propose that we empower GEL Committee (currently Bruce MacDermott) to make changes as needed in the future in perpetuity.
Byron Connell – second
No Discussion, passed by acclimation

9:13 – Board in Recess until 10:00

General Meeting

10:01 Ann Catelli convened meeting

Roll Call

Ann Catelli – President
Jeanine Swick – Treasurer
Aurora Celeste – Silicon Web, Recording Secretary
Pierre Pettinger – Parliamentarian
Bruce Mai – St. Louis CG
Michael Bruno – DCCS
Janice Dallas – Northern Lights CG
Henry Osier – ACG
Nora Mai – SLCG
Karen Heim – SLCG
Ron Dallas – Northern Lights CG
Judy Mitchell – GCFCG
Jim Inkpen – SLCG
Vicky Warren – Lunatic Fringe/Del Valley
Byron Connell – NJ/NYCG
Jill Eastlake – Northern Lights
Lauren Pedersen – potential member
Julie Zetterberg – BRCG
Jean Palmer – SWCG
Carol Inkpen – SLCG
Jim Inkpen – SLCG
Anne Davenport – SWCG
Carole Parker – SilWeb
Steve Swope – SLCG
Mikhail Lynn – SLCG
Katrina Lynn – SLCG
Cathy Swope – SLCG
Marcy Huston – NY/NJ
Dawn McKechnie – FFAOC
Maral Agnerian – FFAOC
Donald Eastlake – NOEL
Andy Trembly – SilWeb

Validation of proxies, roll call

Minutes of last meeting – online

Kevin Roche, SilWeb – move we accept the minutes as published
Henry Osier, ACG – second
Aye/Nay/Abstain – passed

Reports:

Officers:

Ann Catelli – President – state of the corporation is pretty darn good. Newsletter is mostly electronic, saved us lots of money. Budget is in the black! GEL completed. 2 new chapters in the guild: Oklahomasque and Madison Area. Chapters lost: CG Western Penn, Middle Tennessee CG. Trying to move the guild towards having a new president on a one-year cycle.

Phillip Gust – VP – Not present.

Jeanine Swick – Treasurer – We have monies. Budget last year was scheduled to be negative $1000, actually gained $78 due to electronic newsletter. Net income $1215. Membership 331.

Kelli Lynch – Corresponding Secretary – Report submitted, available online. See attachment 2. [pending]

Jackie Bowin/Aurora Celeste – Recording Secretary – Minutes online.

Pierre Pettinger – Parliamentarian – Nothing to Report

Bruce Mai – Archivist – want to bring more attention to archives. Have facebook page and youtube channel (icgarchives) – has 1 video promo for 15 costumers you should know, and have more planned in the future. Recent acquisitions – Minicons from 1990s and early Norwestcons. Uploading more photos, too. Stuart Hartmann made a large donation of photos recently. Always looking for more photos/videos/slides/media. Gallery has just been moved to a more stable server host with dedicated tech support. New url: costume.pixi.me Service is free right now, might upgrade to pro for $30/yr in the future. Appreciate Philip Gust’s help on the move. Have 18,000 photos in archives and contributors online. Running newsletter articles to familiarize people with the archives. (Pierre – Mike Resnick contributions back to mid-50’s, remind all that local conventions should submit photos/videos/running order/prizes/etc, photo value are tax deductible if you get a receipt).

Committees:

Jeanine Swick – Budget and Finance – ditto treasurer’s report. Bruce Mai – SLCG – What is current budget for archives? Jeanine – Budget $750, current funds $1360. Ann Davenport – SilWeb – can archives take negatives? Bruce – Yes

Patrick O’Conner – Newsletter – no report. Jeanine – about 25 newsletters are sent usps.

Nora Mai – Fundraising – not had a lot of action this year. Café Press site is still up and running, ICG gets a portion of purchase. Have recs for Zazzle and Logo Press, will look into them. Request that B&W logo designer, Stephen Clarke, colorize logo for goods, and looking into a few more ‘costumey’ logos.

Andy Trembly – ICG Guidelines – no new activity.

Nora Mai – Archives Online – see above. All online photo accounts transfer.

Jan Price – T-chapter – Nothing to report, no members.

Kelli Lynch – PR Committee – report available online.

Philip Gust – Technology Committee – work on Gallery project for Archives. Webmaster position still open. Susan Toker has been working on site, and Bruce and Pierre for help.

Old Business

Philip Gust – Website – See Previous.

Newsletter migration – success.

New Business

Kevin Roche – SilWeb – SilWeb recognized Gunther the costumer from the comic strip LuAnn (artist Greg Evans) as an “honorary” member. However, have no “honorary” membership for ICG at large, BoD rec. is to create small committee to figure out how to make “honorary” memberships and recognize some kind of membership that has no voting rights.

Is membership interested in exploring “honorary” memberships?
Aye/Nay/Abstain – passed

Jim Inkpen – SLCG – How many memberships can the ICG handle for free?
Pierre – we need to figure out how to work this. We can open recs to all members, or require that a chapter at large make the rec, or limit like LAA to one a year or such.

Nora Mai – SLCG – Agree that we should create a standing rule and not mess with bylaws. Request that committee not be limited to SilWeb, volunteers for committee.

Steve Swope – SLCG – independent of specific case “honorary” membership is an idea worth pursuing

Janice Dallas – – don’t like the idea of someone on paper being a member, opens up to anime characters and such.

Kevin Roche – memberships in chapters can do whatever they want, only paid members can vote in ICG general. Forry named “father of costuming” – precedence for this motion.

Bruce Mai – SLCG – Forry was not “honorary membership”
Pierre – was honorarium/recognition, and is germane to issue.
Kevin Roche – SilWeb – non-voting members are legal in corporations.
Bruce Mai – SLCG – if “membership” is an issue we could just use Forry precedence and recognize without the word.
Carole Parker – SilWeb – disagree with Janice because Gunther gives a positive image of costumers to public at large.
Katrina Lynn – SLCG – might cause hurt feelings because if one character is recognized it will cause hurt feelings because other characters will not get recognized and it should stay within the individual chapters.

Ann Catelli – cease discussion, move to BoD list.

Julie Zetterberg-Sardo – BRCG – BRCG is having problems getting monthly reports in, would like to modify reporting schedule to make things easier.

Aurora Celeste – there is a benefit to figuring out reporting, because KCCG had difficulties figuring it out and it is a complicated system that is hard to learn for newcomers.

Jeanine Swick – I have always been open to helping people if they need help.

Dawn McKechnie – would like to move to create a document and send out information regularly to chapters.

Kevin Roche – there is a form online

Aurora Celeste – problem is not with form, is on how and when and where to fill it out and submit it.

Dawn McKechnie – move to create a document with information, instructions, and forms on how to submit reports. Said documents and instructions to be sent to each chapter president and treasurer as they are appointed in perpetuity.
Janice Dallas – – Second

Andy Trembly – SilWeb – amend the motion to add at the end “Said report to include names of chapter president, secretary, and treasurer”.
Kevin Roche – SilWeb

Steve Swope – SLCG – amendment is overkill, will cause feedback loop of no information
Kevin Roche – SilWeb – amendment is to change reporting info
Pierre – contents of report is issue for the BoD.

Jeanine – perhaps should include secretary because some chapters utilize them.
Ann Davenport – SilWeb – how is germane to letter?
Dawn McKechnie – because we want to revise reporting
Ann Davenport – SilWeb – how is germane to letter?
Pierre – is allowable
Aurora – is germane because BRCG wants to change process, I think we need to figure out process before we can change it.
Francis Burns – SWCG – process shouldn’t be codified because it would be a lot of work changing standing rules.
Kevin Roche – SilWeb – standing rules are how ICG operates
Henry Osier – ACG – can withdraw?
Pierre – harder

Call for Vote – Aye/Nay/Abstain – passed

Aurora Celeste – add in “or yearly, whichever comes first”.
Carole Parker – SilWeb – second
David Kitteman – ACG – email or snail mail?
Kevin Roche – SilWeb – already covered under standing rule #6.

Call for Vote – Aye/Nay/Abstain – passed

Current motion: Move to create a document with information, instructions, and forms on how to submit reports. Said documents and instructions to be sent to each chapter president and treasurer yearly and as they are appointed in perpetuity. Said report to include names of chapter president, secretary, and treasurer.

Judy Mitchell – GCSCG – Who will be handling this document?
Ann Catelli – Treasurer
Carole Parker – SilWeb – should we add in Secretary to mailing list?
Pierre – might be overkill
Aurora – would this satisfy BRCG?
Julie Zetterberg-Sardo – BRCG – maybe
Kevin Roche – SilWeb – point out that recording is the required interface if chapter chooses to only update once a year then the other 11 months the report can be “no changes” if that chapter so chooses.
Jim Inkpen – SLCG – chapters can simplify this.
Andy Trembly – SilWeb – this is a good thing

Call for Vote – Aye/Nay/Abstain – passed

Officer Nominations

New proposed slate:

Ann Catelli – president
Phillip Gust – VP
Jeanine Swick – Treasurer
Jan Price – Corresponding Secretary
Aurora Celeste/Jackie Bowin – Recording Secretary

Nominations from the floor – none

Judy Mitchell – GCFCG – move to accept the slate of officers as presented
Jill Eastlake – Northern Lights – second
Aye/Nay/Abstain – passed

Accept the slate as submitted.
25 Aye / 0 Nay / 0 Abstain – passed

Kevin Roche – SilWeb – motion to adjourn to executive Board Meeting
Karen Heim – SLCG – second
Aye/Nay/Abstain – passed

BOD

Kevin Roche – SilWeb – move to validate findings of general meeting
Henry Osier – ACG – second
Aye/Nay/Abstain – passed

Vicky Warren –DVCG– move to adjourn
Judy Mitchell – GCFCG – second
Aye/Nay/Abstain – passed 11:14