Messages in ICG #boardofdirectors (Slack) <2019-10-10 2019-10-12>
Mera Rose 3:47 AM
Were
the bank statements from 2015 - 2019 and the general ledger uploaded to Yahoo
also? I’m only seeing 2009 - 2014. Is Yahoo being glitchy again?
Jeanine
Swick 6:53 AM
When
Yahoo lets me upload more they will go up. Some sites have limits on how much
that can be uploaded.
[21 replies Last reply 2019-10-15 4:34
PM]
Mera Rose 2 years ago
Please add them to slack then. Also, where are the Maryland taxes
and fixture filings? Not seeing them on the website.
Also sent to the channel
Jeanine Swick 2 years ago
The MD filings are posted on the website. Under "The ICG"
-"ICG Documents"-"Financial Statements".
They go back to 2003. I see there are a few old statements missing
and I will resubmit them for posting.
As to fixture filings there is nothing to file.
Anything prior to 2009 was not done by me so you will have to question others
on it.
By the way MD started
a requirement we file a copy of the balance sheet with the return as
of 2016. The Depreciation Schedule for fixtures is part of the return. No list
of any items belonging to the ICG was passed along so there is no tangible
property located in MD. Every return I scanned that I received going
back to 1992 list none. All old hard copies have been passed along to the
archives.
Mera Rose 2 years ago
Ok. I thought I remembered something about hard drives bought for
the archives in a previous year’s acquisitions. Wouldn’t those be
required on the fixture filings as they are assets of the corporation and would
then need to be accounted for in the state where we file taxes?
Jeanine Swick 2 years ago
They are not in MD. The form states " Business Tangible Personal Property
LOCATED in Maryland"
[2018 MD
AnnualReportReturn.pdf]
Mera Rose 2 years ago
Ok, which state are we filing them in then?
Jeanine Swick 2 years ago
Archives and equipment existed long before I became treasurer. No filing
information was ever passed along. Plus the archivists live in 2 different
states. there is no reports as to where what equipment is kept where.
Mera Rose 2 years ago
Hrm... thinking here... is that
a problem we need to address...Fixtures of the corporation are bought with
money from the general ledger and we are required to keep records including
serial numbers, location, use, depreciation, etc. We’re also
required to report that, and one would assume from most tax laws in most states
that it would have to be reported on a fixture filing that would accompany our
taxes in the state that we are incorporated in. Maybe we should
probably look into that. May not be anything, but probably better
safe than sorry...
Betsy R. Marks 2 years ago
Perhaps the Archivists need to address the location of said equipment, but
that's the fun of dealing with an organization that does not have a central
office location. I'm sure @Bruce Mai, Nora Mai, or @Pierre Pettinger
could answer your questions regarding the equipment they manage,
Mera Rose 2 years ago
I’m not as concerned with the location of the equipment so much as the
reporting... that’s what got another 501c3 in trouble in the news
recently.
Mera Rose 2 years ago
I would assume that the archivists are taking good care of the drives as that’s
a huge project for them.
Pierre Pettinger 2 years ago
For information, a complete list of Archives equipment and its location was
submitted back in February. I will attempt to attach the document here.
Vicky Assarattanakul 2 years ago
From Yahoo: The question is about the fixture filings - any asset of the
business is a fixture and usually those have to be reported to the
state. There isn’t a question on the actual assets.
Cordially,
Mera Babineaux (edited)
Vicky Assarattanakul 2 years ago
From Yahoo
Vicky Assarattanakul 2 years ago
Can you supply a link to this requirement? A quick search indicates the
following:
First, Define Fixture
The general idea of a fixture filing isn’t necessarily the complicated part;
it’s actually determining what constitutes as a “fixture” that can be tricky.
Here are the definitions of fixtures and fixture filing under Article 9:
• What are fixtures? Fixtures are “goods that have
become so related to particular real property that an interest in them arises
under real property law”. – Article 9-102(41)
• What is a fixture filing? A fixture filing is “the
filing of a financing statement covering goods that are or are to become
fixtures and satisfying Section 9-502(a) and (b). The term includes the filing
of a financing statement covering goods of a transmitting utility which are or
are to become fixtures.” – Article 9-102(40)
What Can Be Considered a Fixture?
Based on the definition under Article 9, it would be anything that is “so
related to a particular real property.
”The key is “so related,” which indicates the item
isn’t permanent, but is still physically attached to the real property. You
will likely notice a theme here: the items are secured to the building or
premises, but can be removed if necessary and their removal won’t impact the
structural soundness of the building or property.
Here are just a few examples of items that
could be covered by Article 9:
• Hotel headboards and external signs
o Headboards are often affixed to the wall, but could be
removed without compromising the physical integrity of the hotel (i.e. a
support beam would compromise the hotel, but simply changing out a headboard
that is secured to the wall won’t make the building tumble to the ground).
Similarly, the signs you see outside the hotel identifying it’s a Holiday Inn
or Marriott are attached to the building, but not permanent.
• Gas/Fuel pumps
o The pumps you pull up to when it’s time to fill your
tank are secured to the ground with bolts (or something similar). If the pump
is removed, it doesn’t impact the actual property, as a new pump could be put
right back in its place. Another common fixture similar to gas/fuel pumps,
would be air tanks that are secured outside places like hospitals.
Here in Cleveland, OH, there are Airgas tanks, which can be seen from the highway,
that are secured on the backside of the MetroHealth
campus. These tanks are affixed to the ground, but they can be removed if
necessary. (pictured is an example of the tanks)
o Walk-In Coolers, Ovens, Dishwashers, Air-vent/Oven
hoods etc.
§ Equipment often seen in
restaurants would likely be considered fixtures. These pieces of equipment are
typically secured to the building, whether it’s the floor or the walls, but
again, can be removed if necessary.
None of the Archives equipment seems to fit this definition. So I would be
curious to see something that so defines it.
Pierre, wearing my Archivist hat.
Vicky Assarattanakul 2 years ago
https://taxes.marylandtaxes.gov/Business_Taxes/Business_Tax_Types/Business_Personal_Property_Tax/
Form 1 Business Personal Property
SDAT. It affects ALL corporations in Maryland with Business related
personal property: furniture, fixtures, computer equipment,
etc. Now, I’m not an accountant or an attorney, but if
I’m reading this right, if the check to buy it originated from a corporation in
Maryland or housing financial business in Maryland, I think we’re required to
do it.
I’d feel better if a 501(c)3 accountant told us
that we’re not. I know if we were incorporated in VA or VT
organization we would be, as I’m a VA & VT paralegal, but this reads as
though we may have inadvertently missed something because of bad wording on a
state form, IMHO.
Cordially,
Mera Babineaux
Vicky Assarattanakul 2 years ago
Also, this is the organization that has been giving guidance in these matters
to other 501c3s that I interact with through online groups and how I found out
about the majority of the issues some other small non-profits are going
through.
https://www.harborcompliance.com/information/maryland-nonprofit-compliance
It appears that we may be required to file the
form stating the type of property but there would be no Maryland tax on that
property? However, failing to file it could result in penalties
based on the info from this group.
Cordially,
Mera Babineaux
Vicky Assarattanakul 2 years ago
A quick read of the link Mera supplied does appear to
me that we need to file this annual report. The equipment shouldn't be an
issue. The question on the form, as I read it, mentions only equipment in the
state of Maryland.
This report needs to be submitted by an officer, or the Vice-President of
Maryland.
Which brings up another point from a Parliamentarian viewpoint. SR22 requires
that the BOD appoint a Vice-President of Maryland, who must reside in that
state, that is the ICG's representative there. (which also conforms to the
requirements of Maryland from the link Mera
supplied.) We had a VP-Maryland until February of this year: D. Jeanette
Holloman. Unfortunately, as most of us know, Jeanette passed away in February.
At this point, it is up to the Board to appoint
a new VP-Maryland and then file the needed report.
Pierre E. Pettinger, Jr.
speaking as both Parliamentarian and Archivist
Vicky Assarattanakul 2 years ago
We hired a Resident Agent in April. The decision was made to do so to avoid a
sudden loss due to unforeseen circumstances.
I have reached out for clarification on the matter.
Jeanine
Vicky Assarattanakul 2 years ago
My note - Jeanine has responded with this information in the BoD main channel.
Betsy
R. Marks 7:48
AM
We
missed a HUGE opportunity this year in terms of marketing, because our
thirtieth anniversary is November 28 of this year. (See the original Articles
of Incorporation: http://costume.org/documents/articles_of_incorporation/ArticlesofIncorp-01.pdf
We
could have spent the entire year pushing the fact that this organization
(however dysfunctional) made it to three decades and we're still here NOT
discussing how to fold.
That
fact should be shouted from the rooftops. Where is the PR committee and what
are we going to do about it?
Jeanine
Swick 7:51
AM
1993 MD filing:
[State of Md tax return
1991-1.jpg]
[State of Md tax return
1991-2.jpg]
[State of Md tax return
1991-3.jpg]
[State of Md tax return
1991-4.jpg]
Jeanine
Swick 7:54
AM
Are you sure you want this? How practical do you thing uploading years of old
files is going to be?
[1 reply Last reply 2019-10-11 11:08 AM]
Jacalyn Boggs 2 years ago
Well you wouldn’t be uploading them to the entire BOD. Especially not as
separate threads. This is not how this is done. But also, this is all a
little unnecessary. All that was asked was to consider an audit. It
should not have caused mass hysteria or any sort of end of days scenario. It’s
a fairly routine procedure.
Mera Rose 9:07 AM
Marianne and I would like to survey the members through a general poll to see
what ideas, areas of interest, benefits they would like to see, communication
methods, and other general direction questions with regard to the ICG.
We
will be working up a survey that we will likely host through SurveyMonkey and
then send out to the general membership through Slack, Yahoo, and, quite
possibly, to a list of all ICG member emails on file.
We
would like all members of the BoD To submit any
questions you’d like considered for the survey. You’re welcome to
make suggestions publicly through ICG-BOD yahoo, BOD Slack, or by emailing
either Marianne or me.Thanks in advance!
Cordially,
Mera Babineaux
[6 replies Last reply 2019-10-13 8:15
PM]
Merrily 2 years ago
Can it be included in the newsletter and dates for completing it be a month
with 1-3 reminders sent out.
Mera Rose 2 years ago
I think that is a great idea
Vicky Assarattanakul 2 years ago
I think that’s a good idea, too.
Byron
Vicky Assarattanakul 2 years ago
From Yahoo! : It will have to be a hyper link in the E-newsletter and also sent
as a separate email to all members with e-mail addresses listed. The issue
comes down to how do you get the members with no email address listed to take part.Jeanine
Vicky Assarattanakul 2 years ago
Putting/linking the survey in the newsletter is a good idea. Can a
note be put on the ICG web page while the survey is active?
I looked in the Yahoo! files section and found
an Excel file with survey results in it -- SurveyResults_2003.xls
. But it looks like the survey was only about how often people
visited the web page. Are there any other surveys?
If I were doing a survey I'd want to know where
the membership wears (or uses props) costumes or where their costumes are used
if people make them for others; the information could be useful in ICG
encouraging more events/costuming activities.
Something like:
Do you make costumes/cosplay/props for:
-- just yourself?
-- just yourself and others?
-- just for others?Where are your
costumes/cosplay/props worn/used?
-- Theater
-- Private parties
-- Holidays (such as Halloween or Mardi Gras)
-- Fan convention contests (science fiction, anime, media, etc)
--
-- Private events (such as themed weddings)
-- Other activities _____________
-- (Optional) List any specific events that you attend and would recommend
and/or list web links for them--------------------------------------------------------------------------
from: A.R. Davenport ----- thedoctorisin@gmail.com
--------------------------------------------------------------------------
Vicky Assarattanakul 2 years ago
You can’t get 100 percent. I understand that there are about a dozen members
who receive hard copy of the newsletter by mail. Patrick has their addresses.
The copy could send them to a specific e address or ask them to mail in a copy
of their response.
Byron
Jeanine
Swick 9:10
AM
I really hate that unless Slack is open and not minimized I do not see notices
of new posts. And it is only a quick flash that can't be read on the desktop
screen before it disappears that something was posted somewhere. And then next
to impossible to get to them with out having to
scroll through every freaking post to find it. In Yahoo I can
have messages threaded and can easily see every new post without having to
search. for it
[5 replies Last reply 2019-10-11 10:52
AM]
Jacalyn Boggs 2 years ago
Yahoo doesn’t thread anything, of course I have such difficulty getting logged
in. Apparently Oath has now been dissolved by AOL in their further abandonment
of Yahoo.
Here is a how to video with some good
tips.
https://youtu.be/zTYYLTowb_8
Jeanine Swick 2 years ago
No, you set email delivered with filters to folders and set the folders to sort
by thread. You don't know how to do that?By the way
Yahoo now lists trending topics that puts topics in a thread.
Jacalyn Boggs 2 years ago
All of my email goes in to folders, but your email isn’t magic enough to thread
new topics and whatnot. Of course, email is such a dying beast anyway that mine
is mostly a catch all for bacon. It generally looks like this always because it
is honestly too much effort to go through all the crap. I keep chucking stuff
in to roll up, but meh. No body who wants
a response sends email anyway. I only look at email on my phone but I’m trapped
in a car so maybe I can go weed out the garbage.
Meanwhile I cannot even read anything that
comes in via yahoo anymore between the formatting and the long list of replies.
It’s very much non-productive.
Jeanine Swick 2 years ago
Every message goes to a specific folder or general mail. I know how to set up
to meet my needs. Why do you think I insist on all ICG mail go to the treasurer
address. It gets filters to a location where I know where it will be every
time.
Jacalyn Boggs 2 years ago
Yes you can do that, but it doesn’t thread conversations in that channel like
you can do with a proper message board or slack.
Betsy
R. Marks 12:46
PM
I am away from my computer working on a 48-Hour Film project from 6pm tonight
until 6pm Sunday. If it's important, you're welcome to call, but please
consider that I may not be able to stay on the phone long depending on what's
happening.
Thanks.
Betsy
Marks
Silicon Web President/BOD Rep
