Messages in ICG #boardofdirectors (Slack) <2020-01-23 2020-01-25>
Mera Rose 5:43 AM
As we are discussing a deadline for resolving a bylaw issue as Jan 28 for full
vote of the membership, I thought it would be prudent to look at the bylaw in
question and then look at the applicable guidance regarding
privacy. I’ll draft up a brief this weekend and post it here and in
yahoo. I would like to have input on this quickly from everyone, as
coordinating a full vote of the membership during CostumeCon
will require that we make live voting online for all members including those
that can’t attend occur. I think the best way to do that would be
through an online service like survey monkey, or perhaps on a ballot through
Google Forms in our new G-suite would be more secure?
Also,
I think it would be prudent to have as many authors as were involved in the
first draft of the bylaws involved in any re-write of this bylaw that might be
necessary. Anyone want to volunteer?
Jeanine
Swick 5:58
AM
This
is something that will need to go out as a mailed hard copy. Many members do
not read mail regularly and several have no e-mail addresses. Hard copies will
be required to be mailed and that will also be an issue as there are chapters
who will not submit mailing addresses for some of their members.
Betsy
R. Marks 6:02
AM
If
we are going to revise our By-Laws, we should provide ALL of the
revisions, reviewed by legal counsel. The first draft of the By-Laws was over
30 years ago. To my knowledge, only Kathryn Elms remains available and I don't
think she's a member of the ICG. Ron Robinson may have been
involved in the original draft. I wasn't, though I was deeply involved in
drafting and subsequent editing of the Standing Rules.
Pierre
may have been involved or remember who was.
Judy
Mitchell 6:04
AM
Might
i suggest that that be held until a full bylaw review
is done so we can see if any others need changing as well? Going through this
hassle one by one is extremely ineffecient and wont get the participation we're looking for, combining the
changes into one letter has a better chance. I think this is something that
needs to wait until a full review is ready.
Jeanine
Swick 6:05
AM
This
is too short of a time frame to do it properly for review and comment and
revise as needed. It can not be properly done in a
week.
Betsy
R. Marks 6:07
AM
Not
to mention the cost of sending notice for every single amendment to every
member of the ICG. Without accurate contact information we will have no way of
knowing we reached all the members properly.
Jeanine
Swick 6:15
AM
And
cost of printing and envelopes.
Betsy
R. Marks 6:22
AM
Bottom
line: I believe that until our legal advisor reviews and reports on the
problems with our By-Laws and Standing Rules, we shouldn't be sending anything
to the members. Period. We can maybe pass a document that's worded to indicate
it's a temporary guideline for the purpose of the meeting, but in my opinion
the document should not be adopted until after we fix our other problems, and
there simply isn't enough time to notify every member that this is happening.
This
is precisely why Marty Gear avoided messing with our By-Laws at all. We can't
avoid it now, because of legal compliance issues, but we should address
those issues thoroughly and intentionally. We need to take advantage of the
resource we have, and that will also take time.
Mera Rose 6:26 AM
Ok. Won’t worry about the brief then.