Messages in ICG #boardofdirectors (Slack) <2020-01-21 2020-01-23>
Betsy
R. Marks 4:47
AM
Has
this document been reviewed through the Maryland Nonprofit resource and have
they provided a report on its contents?
4 replies Last reply 2020-01-22 10:53 AM]
Mera Rose 2 years ago
It was sent to their counsel as it was sent to the BoD,
as discussed and agreed upon by the BoD on the
12-8-2019 BoD call.
Mera Rose 2 years ago
Once legal review is complete it will also be provided.
Betsy R. Marks 2 years ago
Thank you.
Mera Rose 2 years ago
No problem.
kevin.p.roche 10:17 AM
There
is a conflict in the privacy policy (top of page 6) with our bylaws article IV
Section 5. The bylaws state
the Corresponding Secretary or designee shall make a complete list of all
the members, stating the address of each. The list shall be subject to
inspection by any member at any time during usual business hours. In addition,
any member may inspect it at the meeting.
I
believe that to authorize the Corresponding Secretary to restrict access as
described in the Policies manual draft would require a revision of our bylaws.
1 reply Last reply 2020-01-22 10:43 AM]
Mera Rose 2 years ago
I agree, the bylaw does need to be updated.
Jeanine
Swick 10:24
AM
This
needs to be sent now to the MD Non-Profits along with the By-Laws, Standing
Rules and the Articles of Incorporation. If they have been sent I would like to
see proof that they were sent.
1 reply Last reply 2020-01-22 10:44 AM]
Mera Rose 2 years ago
I’ve emailed the draft to Paddy Morton. Feel free to email her to
confirm.
Judy
Mitchell 10:25
AM
Opening
the full address list to any member at nearly any time sounds like a gross
violation of privacy!
6 replies Last reply 2020-01-22 10:59 AM]
Mera Rose 2 years ago
I’ve always thought that... glad a privacy policy is being done to
define access.
Judy Mitchell 2 years ago
But the policy cannot bypass the bylaws & standing
rules. To make that change will, as Kevin says, require a revision of the
bylaws. I dont believe you can do an end run around
them like this.
Mera Rose 2 years ago
Not trying to do an end run. The P&P is written in standard
language for the laws and regulations of today, which means that if the BoD votes to adopt it, they will also have to modify or
amend the standing rule that currently allows open access.
Mera Rose 2 years ago
Both will have to occur at the same time, or the standing rule will need to be
modified first. I leave it to the BoD to
decide the best course of action. This P&P is presented to
address policies that are not currently part of our governance. The BoD is the only body/party that can make a decision as to
what to do with it.
Judy Mitchell 2 years ago
It's a bylaw, not an SR.
Mera Rose 2 years ago
Correct, forgive the mistype please.
Betsy
R. Marks 10:27
AM
Modern
privacy rules did not exist when our bylaws were written. Revising the bylaws
and standing rules to bring everything into compliance with modern law will
take major work. I would suggest that's a place to start.
1 reply Last reply 2020-01-22 10:45 AM]
Mera Rose 2 years ago
Yep, totally agree. This needs to be done ASAP. Maybe a
motion is in order to update the ones addressed by the P&P at the very
least?
Jeanine
Swick 10:30
AM
The
treasurer also needs full access to all member information to keep the roster
up to date. The corr-sect only is an old hanger on
that was never corrected.
1 reply Last reply 2020-01-22 10:46 AM]
Mera Rose 2 years ago
Nothing in the P&P limits access for the treasurer or elected officers, it
just defines the use of the information.
Betsy
R. Marks 10:34
AM
If
a notice has to be mailed to each member (individually, not through the
chapter) the Corresponding Secretary has to have access to those addresses.
There are times when such notice should be sent this way. It's not the
Treasurer who would send such notices out.Arguments
that notices have not been sent out this way recently are besides
the point.
5 replies Last reply 2020-01-23 10:50 PM]
Mera Rose 2 years ago
I would agree. And the Corresponding Secretary is supposed to be the
one maintaining the list and access to it.
Betsy R. Marks 2 years ago
That's in part a holdover from when the
Corresponding Secretary also sent out the CQ mailing list to the editor for
delivery to members.
Mera Rose 2 years ago
Which makes sense for 30 years ago. The P&P cannot address
modification to the existing standing rule, which means that the existing
standing rule will need to be modified and updated for the P&P to exist.
kevin.p.roche 2 years ago
It isn't a standing rule; it's a bylaw, which
can only be amended by vote of all members.
Mera Rose 2 years ago
Yes, sorry - mistyped that twice on 2 different comments
Betsy
R. Marks 10:46
AM
The
issue is with giving all members access to that information.
2 replies Last reply 2020-01-22 12:03 PM]
Mera Rose 2 years ago
No one would give that access to all members, I would hope, though that is how
the current bylaw is written.
kevin.p.roche 2 years ago
It goes back to those good ol'
days when we (ICG) were just starting... and doxxing
and online stalking were not a thing.
There are still certain business/legal
situations where the membership list must be produced, but that bylaw is
definitely showing its age.
Betsy
R. Marks 2:37
PM
Jan
Price was part of the P&P Review Committee and wants to share a few
suggested changes not reflected in the current version for you
consideration. She'll be joining the discussion with my blessing as her
chapter representative.
1 reply Last reply 2020-01-22 4:00 PM]
Mera Rose 2 years ago
Jan has a perspective that I would like to see considered by the BoD also. Her comments should be viewable in the
history of the Google doc.
kevin.p.roche 3:18 PM
Hi
everyone -- popping up as sergeant at arms for a minute as we are only few
weeks away from our pre-Costume-Con adjournment.
The
actual wording of Standing Rule 17.F reads: No new motion can be
made at any type of electronic, e-mail or Internet meeting thirty (30) days or
fewer before the date of the Annual Meeting, and no vote on a motion can begin
fifteen (15) days or fewer before the date of the Annual Meeting. If the
President determines that debate on a motion will not conclude fifteen (15)
days or fewer before the date of the Annual Meeting, or if there is no business
before the Board thirty (30) days or fewer before the date of the Annual
Meeting, the President may declare an adjournment of the meeting until the
Annual Meeting.
Presuming
the Annual meeting is to be held on March 13th, thirty days before that is
February 12, 2020. Fifteen days is February 27th, 2020This means that any
motions or amendments to motions made after February 12th will
not be voted on in the online meeting until after the Annual Meeting.
If,
for instance, we hope to pass a motion to adopt a version of the Policy and
Procedures manual before the Annual Meeting, which might entail revisions or
amendments to it, I'd urge you to spin off a conversation thread here to agree
on the wording of the motion before formally submitting said motion. That way
you (as a group) can edit the motion language without kicking in the motion
amendments clock, which would very likely push it into the adjournment window.
The final edited motion must be made before February 12.
Mera Rose 3:58 PM
We now have a candidate who has been nominated or volunteered for each office. The
current ballot stands as follows:
President: Kevin
Roche
Vice President: Jan Price
Treasurer: Jeanine Swick
Corresponding Secretary: Ann Ware
Recording Secretary: Anne Davenport
If
anyone would like to nominate or volunteer to run against these candidates,
please email icg-president@costume.org.
I
greatly appreciate those called to serve and their future contributions to the
organization. I invite each candidate to respond to this message
with a short bio so that every member can learn about those who have
volunteered to continue the legacy of this great organization.
1 reply Last reply 2020-01-23 6:52 PM]
Jeanine Swick 2 years ago
Ann Wise has yet to respond with what her
chapter affiliation is. She is listed on the Costumers Guild West website as
their corresponding secretary. CGW has not been part of the ICG since
2005, so at this time she is ineligible to run for an ICG office. If I recieve a chapter report with her on it and dues paid that
will chane her status.
Anne
Davenport 4:07
PM
About
the BoD meeting for CostumeCon: I think we need to
request electrical outlets for our laptops. My battery ran out during the
last BoD meeting, so I'd like to make sure I can plug
in. I am doing a workshop at CC and they are sending out e-mail now
asking if people need tech for their panels --- the e-mail
is: cc38panelworkshop@gmail.com . Is anyone
else planning anything that needs a projector? I'm not, but if you are,
you should say so now. I could send e-mail with a request for outlets,
but I didn't want to send anything without posting here, first in case someone
else has already contacted them.
6 replies Last reply 2020-01-27 10:00 AM]
Mera Rose 2 years ago
I won’t be there, but would ask that someone who has connections with CostumeCon (perhaps @Betsy R. Marks) to convey this
request.
kevin.p.roche 2 years ago
I will be there. I'll drop a note to them.
2
kevin.p.roche 2 years ago
email sent to said address.
Betsy R. Marks 2 years ago
I won't be at the con this year. I'm still
working short term gigs and can't justify the expense.
kevin.p.roche 2 years ago
Like I said, I've emailed CC38 with a request,
since with Mera not there chairing falls to me.
2
Also sent to the channel
kevin.p.roche 2 years ago
I have confirmed with CC38 that we will have
extra power and a projector (in case we need it) for the annual meeting.