ICG Contributors’ Galleries Upload
Tutorial
(Updated May 14, 2011)
Create an account:
1. Send email to gallery-admin@costume.org to request an account. Include your full name, your e-mail address, and your preferred user name (4-20 characters, with no special characters except for a period (.), a space, a dash (-), or an underscore (_) ).
2. Once you receive a
confirmation email from the Gallery Administrator with your password, you can log in to the site.
Create an album:
1. At the main gallery page,
click on Login (on the right side of the page).
2. Username: Enter your user name.
3. Password: Enter your password.
4. Click on the image above Contributors’
Galleries.
5. Click on Sidebar (on
the far right side of the page) to bring up the Action Sidebar (on the
left side of the page).
6. Click on Add Album.
7. Name: Provide a unique name for
your album.
8. Title: Enter a title for your
album. Note: should you choose to
use them, the Boldface, Italics, List, Bullet, URL, image and
color buttons should be pressed before you enter the text to be affected.
9. Summary: Provide a brief description
about the photos your album will display.
10. Keywords: Optional. You can enter
words related to your album to improve search functionality.
11. Description: Optional. Enter a freeform
description about your album.
12. When done, click “Create”.
This takes you to the Edit Album page. You will see 5 tabs for changing the
look of your album. It is recommended
that new users stick to the default settings.
Upload a photo:
The recommended
file size of uploaded photos is under 100kb. To keep your photos
looking crisp, your resolution should be 300 dpi (Dots Per
Inch). This web page has a
good, easy to understand explanation about resolution. Most editing
software programs can accomplish these tasks easily. Look for a "resize"
option that can reduce a picture to around 38 - 40% of the original - or a
maximum of 400 pixels on one side. If you're scanning, the usual default
resolution is 300 dpi. Once your image is scanned, you can reduce your
photo with your editing software.
1. Click on Add Items
(on the left side of the page, under Options).
2. This page gives you the
option to upload two photos to start, but you can add another one by clicking
the "More Upload Boxes" link.
(Keep in mind, that the more photos you upload at a time, the longer it
may take - if you only have a dialup connection, this could be a problem!).
3. For each photo group:
·
Click on Browse to upload a picture from your computer
files. Select the picture using the File
Upload window.
·
Caption: Optional description of the picture in question.
4. It is recommended that you
change the Set Items Titles From: drop down window to Blank.
5. Leave the Summary,
Description and Thumbnails boxes checked.
6. When finished, click Add
Items at the bottom of the page.
7. When the upload is complete,
click on Add More Files to continue adding photos.
Edit a photo:
To update a photo’s title or caption:
·
From the photo itself:
o
Click on the picture
o
Click the sidebar icon on the left side of the page
o
Click on Edit Photo
·
From the album
o
Click the sidebar icon on the left side of the page
o
Click on Edit Captions
You can now update the title, summary, keywords and description.
When finished, click on Save.
Helpful Tips:
If you would prefer that your real name not be displayed on the
Contributors’ Albums page, you can Edit Album and change the Title
display under the General Tab.
Anything you enter in the Summary field for your album will
appear under the thumbnail within your album.
With every album you create, the first photo you upload into it becomes
the default thumbnail displayed. If you
would like to change it, go to Edit Album, and under the General
tab, scroll down all the way to the bottom of the screen and use the Custom
Thumbnail option to upload the photo you would like for your album to
display.
A handy way to title your uploaded files is to use the Edit Captions
option under Edit Album. This
allows you to enter your info for up to 9 pictures at a time. Don't forget to click Save and Done when finished!
Don't like the order in which your photos are displayed? Use the Rearrange Item option.
Keywords are used to help search engines find matching web pages. If you would like to increase the likelihood
that an Internet search might find a photo of yours, enter words directly
related to your subject. For instance:
let's say you have a photo you shot of a gentleman named Bob Jones wearing chain
mail, holding a sword and shield, from the Anytown Renaissance
faire. You might enter these words with
no quotations, separated with a comma: chain
mail, Anytown Renaissance Faire, sword, armor, Bob
Jones. Entering keywords is really not
something you have to do, because it can be very tedious. Here's a shortcut if you want to take the
time, though: If there are common words
for each photo, enter them into a word processing program and copy and paste
them into your Keywords field. (By the
way, these keywords are not visible on your photo page, but search engines will
find them and come to your photo.)
Under Edit Photo, there is a tab called Custom Fields. If your photos are from a competition like a
masquerade or pageant, etc., you have the option to enter information about the
event, the name of the contestants, what they won, and so on. This can be useful for historical records
reasons, as well as keeping your description of each photo to a minimum.
Questions?
Gallery administrator: Bruce
Mai (gallery-admin@costume.org)
Kennedy Library Archivist:
Pierre Pettinger (icg-archivist@costume.org)